Scanning to Gills Invoices OneDrive: Daily Deposits and Invoices w/HP E52645

Below are the quick sets with a brief description of their purpose and how to utilize them.

Quick Sets

Gills Daily Deposits – Daily Deposit Scans
- set allows the File Name line to be input by the individual
- requires the use of the flatbed scanner (add multiple pages using the scan preview screen)
- information in the File Name field needs to be correct (The Store # is preprogrammed). Only enter DATE DD
 **FILE NAME SHOWS: [DEPOSIT DATE] DD CHANGE IT TO READ: 02-12-23 DD (date ex. only)

*IMPORTANT – FILE NAMES CANNOT BE THE SAME!
You must give them different file names if you have two deposits for the exact date and aren't using the Quick Set to keep them together. 
FOR EXAMPLE:  "04-24-2024 DD 1" and "04-24-2024 DD 2" or "04-24-2024 DD" and "04/24/2024 DD Correction."

 Gills Invoices – Single Page Invoices
- set does NOT require any adjustments or input by individual
- set allows you to run multiple, single-page invoices through the scanner and automatically creates individual files
- documents can be fed using the auto-document feeder (ADF) on top of the scanner
- recommend that you do not scan more than 10-20 pages at a time

Gills Multi-Page Documents – Documents more than 1 page (i.e. a statement or invoice more than 1 page long)
- set does NOT require any adjustments or input by individual
- set allows multi-page documents like statements or invoices to be kept together as one file instead of creating each page as an individual file
- set allows you to run multiple page documents using auto-document feeder (ADF) on top of the scanner

SCAN DOCUMENTS:

STEP 1:  On HP E52645, place the document face-down on the scanner glass, or put it face-up in the document feeder and adjust the paper guides to fit the document size.

                

STEP 2:  From the Home Screen on the printer control panel, select the Quick Sets

       

STEP 3:  Select the Quick Set needed:  Gills Daily Deposit, Gills Invoices, or Gills Multi-Page Documents

 

STEP 4:  When the document is ready, select Send to email it.

Example of Quick Set Use for Gills Daily Deposits:

   

Place your daily deposit face down on the scanner and close the lid. On the control panel, navigate to the Quick Sets. Load the Quick Set “Gills Daily Deposits,” and under the File Name where it says [Untitled] or [DEPOSIT DATE DD], you want to ERASE the existing file name and put in the correct information for your store’s daily deposit. The Store # is programmed in the quick set, so only enter Date DD. Ex. 02-12-23 DD for the daily deposit for February 12, 2023. NOTE: If you do not put in the correct information, it will not process the file.

If you only have 1 page for the daily deposit, hit Send.

     

If you have more than one page, “Touch the scan and preview” option, then on the left side of the panel, select the double page with the + sign, then add the second page and scan.

After you have scanned all the pages, hit Send.  Then, your daily deposit scan will contain all the pages in one file.