POST and Disburse ROA in HITS
If applying payment to a single specific invoice, you can enter the Invoice# the customer is paying. This will pull up the customer and amount due. If posting payments for statement or multiple invoice, leave this field blank.
To look up the customer for payment, either type in the customer’s account# or perform a customer lookup.
Next type in the Amount for payment and hit ENTER:
Select the payment method from the dropdown:
If the customer is paying with CHECK, a CHECK# can be added:
If the customer is paying with a different payment method, a description note can be added:
You will likely be posting payment to the current date, but if needed, you can put a previous date for the transaction as long as the store date is still open:
After all information has been added, click the Create Payment button.
(Only use the Create Payment & Apply button if you are applying to a single Invoice# or want to auto-apply the payment to the oldest transactions on the customer’s account).
This will post the payment in the system. If needed, you can Print out this payment receipt ticket for the customer.
Now you need to continue to disburse the payment to specific invoices/ debits/ credits on the customer’s account. o do so, click the Create Disbursements tab.
This will automatically retrieve all transactions on the customer’s account. Double-click on the each transaction you would like to disburse to to attempt to clear the transaction. (You can also Double-click to un-disburse the transaction)
If you do not want to clear the entire amount of the transaction, right-click to Apply Specific Amount. This will allow you to enter how much to disburse.
As you disburse, the Amount Available To Disburse will be updated. This will decrease as you post payments to Invoices and Debits, and increase if you click on any NEGATIVE Invoices or CREDIT memos.
Once done with your disbursement, click the Commit Disbursements button to finalize your disbursement.
Disbursement can be edited at any time in the future. To remove disbursements, you can click the Remove Selected Disbursements or Remove All Disbursements button.
When done, you can Exit.
